Regular Meeting Board of Directors
October 5, 2022
Time and Location
Meeting to be held virtually via Zoom. Select to attend the October 5, 2022 Regular Board Meeting via Zoom.
Or call 1 (669) 900-6833, webinar ID 828 7134 1939
- Executive Session (closed session) 4:00 p.m.
- Public Session (open session) 5:00 p.m.
Executive Session (Closed session)
Executive Session is scheduled for real estate matters pursuant to Government Code 54956.8.
Regular Meeting of the Board of Directors (Open session)
1. Call to Order of the Regular Meeting of the Board of Directors
The Board Chair will call the meeting to order if a quorum is present. Announcements by the Board Chair or Executive Director may be made at this time. Board members may make announcements at this time as well.
2. Public Comments
Opportunity for members of the public to address the Conservancy’s Board of Directors.
3. Approval of consent items including the minutes
All items listed under the Consent Calendar, including minutes, are considered and acted upon by one Motion. Any Board member may request an item be removed for separate consideration. The Board Chair will request approval of the minutes of the Board of Directors meeting of August 3, 2022 and consent items.
4. SSMP documents for Paulsen Central
The Board has been apprised that with the acquisition of new mitigation land, the Conservancy is required to prepare Site-Specific Management Plans (SSMPs) on each property. All SSMPs must receive approval from the NBHCP Technical Advisory Committee or in writing from the State and federal Wildlife Agencies.
This item requests the Board of Directors authorize an amount not to exceed $25,000.00 for the preparation of an SSMP of the Conservancy’s Paulsen Central property, which is the Conservancy’s latest acquisition, as well as, assembly of all SSMPs into final complete document. This item also requests the Board authorize the Conservancy’s Executive Director or Chief Financial Officer to execute and deliver contracts that engage consulting services to conduct the mapping, engineering, design, biological compliance work and overall preparation of the Paulsen Central SSMP, as well as, assembly of all SSMPs into final complete document.
5. BKS tract Giant garter snake enhancement project at Pond O
The “BKS tract Giant garter snake enhancement project at Pond O” matter was added to the agenda of the Wednesday, August 3, 2022 meeting of the Board of Directors. The Board unanimously authorized staff to proceed with that project, competitively bid at $44,240.00. The Board also authorized in that action that the funds for this project were to come from the special line item for Giant garter snakes (GGS), and those funds are non-HCP monies.
The Conservancy’s Executive Director authorized the Conservancy’s land maintenance contractor, Triangle, to clean out the Pond O work site as a maintenance project ahead of the Pond O project. The reasons include:
- the Pond O enhancement project would likely be more effective (e.g., more “bang for the buck”) if deferred maintenance on Pond O had been brought up to date with a cleaning/clearing,
- if the Pond O maintenance took place after the Pond O enhancement project, the disturbance could structurally undo or compromise the Pond O enhancement work that the Board approved,
- if the Pond O enhancement project was in fact effective at providing productive new habitat values for the GGS, it seems that in a matter of a year or so, the mechanical cleaning of the pond (the maintenance of it) might have the effect of harming GGS and/or scaring them off so that the Pond O enhancement exercise ended up being wasted money and possibly harmful to GGS, and
- using the Pond O enhancement funds (non-HCP funds from an external-sourced grant) for maintenance work seems to us to be outside of the criteria that the GGS grant funds permit; thus, it is important to keep them clear and distinct.
The Board is asked to ratify the decision to conduct pond clearing and maintenance work ahead of schedule in order to make expenditure of enhancement monies more efficacious. The cost of the maintenance work was $17,000.
6. City of Sacramento report
Report from the City of Sacramento regarding HCP-related activity and other topics.
7. County of Sutter report
Report from the County of Sutter regarding HCP-related activity and other topics.
8. Financial statement review
A financial statement will be provided for the period ended August 31, 2022 (unaudited). Additional financial information will be provided.
9. Draft 2023 budget
Staff will discuss with the Board the draft 2023 budget. The submitted draft is for familiarization and review by the Board. The final 2023 proposed budget will be included with the NBHCP Finance Model update and presented for approval to the Board at its December 7, 2022 meeting.
10. Operating cash sufficiency outlook
Many years ago, the Board of Directors requested that the Conservancy staff share with it the internal exercise periodically conducted on long-range cash flow analysis, and that one of the runs on the cash flow analysis would include a “worst case” scenario. Staff will present the results of the most recent scenario planning exercise to the Board.
12. Adjournment of the Regular Meeting of the Board of Directors
Official adjournment of the Regular Meeting of the Board of Directors.
Upcoming Regular Meetings
December 7, 2022
February 1, 2023
April 5, 2023