Board of Directors Agenda
Sacramento, CA 95833
Regular Meeting of the Board of Directors
August 7, 2019
4:00 p.m.
(Meeting in 1st floor conference room)
Upcoming Regular Meetings
- October 2, 2019
- December 4, 2019
- February 5, 2020
1. Call to Order of the Regular Meeting of the Board of Directors
The Board Chair will call the meeting to order if a quorum is present. Announcements by the Board Chair or Executive Director may be made at this time. Board members may make announcements at this time as well.
2. Public Comments
Opportunity for members of the public to address the Conservancy’s Board of Directors.
3. Approval of the minutes
All items listed under “Action by Consent,” including minutes, are considered and acted upon by one Motion. Any Board member may request an item be removed for separate consideration.
The Board Chair will request approval of the minutes and consent items of the Board of Directors meeting of June 5, 2019.
4. Silva tract pump renovation
This item requests the Board’s ratification of the expenditure of funds. The Board previously authorized up to $41,707.00 for the re-installation of improvements necessary to activate the Silva tract south line well. It was previously thought the remaining concrete pad was sufficient but in the end a new concrete pad was necessary for an additional $1,250.19, bringing the total project to $42,957.19.
5. Contract services for NBHCP Finance Model update
This item requests the Board’s approval for its Executive Director to execute and deliver an agreement between the Conservancy and Economic and Planning Systems (EPS) to conduct the 2020 NBHCP Finance Model update for $16,000.00, plus $5,000.00 for contingency. This includes authorization for the Executive Director to engage EPS for a three-year term with two one-year extensions at the Conservancy’s option, a structure that is customary for the Conservancy in such contracting situations.
6. Sacramento River Settlement Contractors membership
As a minor settlement contract holder, the Conservancy has a vested interest in the protection of water rights it holds. This includes staying informed. This item submits the matter of membership ($1,000.00 annually) in the Sacramento River Settlement Contractors to the Board for concurrence.
Download the Sacramento River Settlement Contractors info sheet (PDF, 57 KB)
7. Corporate Funds Investment Policy
The Conservancy’s Corporate Funds Investment Policy was last updated on December 2, 2015. This policy is presented for Board review and approval with minor title changes and numbering adjustments.
8. Endowment Funds Investment Policy
The Conservancy’s Endowment Operations and Maintenance Fund and Supplemental Endowment Fund Investment Policy was last updated on August 5, 2015. This policy is presented for Board review and approval with minor changes and numbering adjustments.
9. Donation Policy
The Conservancy’s Donation Policy was last updated on October 5, 2016. This policy is presented for Board review and approval with minor changes and adjustments.
10. Internal Financial Controls Policy
The Conservancy’s Internal Financial Controls Policy was last updated on October 4, 2017. This policy is presented for Board review and approval with minor changes and adjustments including a $2,500.00 increase to one staff members’ credit card limit.
Download the Internal Financial Controls Policy (PDF, 96 KB)
11. Document Retention and Destruction Policy
The Conservancy’s Document Retention and Destruction Policy was last updated on October 5, 2016. This policy is presented for Board review and approval with minor title changes and adjustments.
Download the Document Retention and Destruction Policy (PDF, 77 KB)
12. Compensation and Governance Committee Charter
The Conservancy’s Compensation and Governance Committee Charter was last updated on October 5, 2016. This policy is presented for Board review and approval with minor changes and adjustments.
Download the Compensation and Governance Committee Charter (PDF, 89 KB)
13. Employee Handbook
The Conservancy’s Employee Handbook was last updated on October 4, 2017. This policy is presented for Board review and approval with minor changes and adjustments as suggested by legal counsel.
14. Whistleblower Policy
The Conservancy’s Whistleblower Policy was last updated on June 3, 2015. This policy is presented for Board review and approval with minor changes and adjustments as suggested by legal counsel.
15. Cyber liability insurance
At its last meeting the Board discussed with its insurance broker acquiring cyber liability insurance. This proposed policy includes the following scenarios; phishing/social engineering scams, ransomware/cryptovirus, web address attack, an inadvertent virus spread causing damage to a Third Party business, and a privacy breach exposing personal identifiable information. The proposed annual premium for this policy is $1,806.00. Management is recommending Board approval.
16. Atkinson tract ditch pump
The Board approved ditch pump work on the Atkinson tract at the February 2, 2019 Board meeting where the projected costs for the repair was $18,818.20. Once the project began it was discovered much more work was needed to repair the bowls, as well as related additional preventative maintenance and repairs. After work was completed, the project total was $27,442.51, an additional $8,624.31 from the original budget. The additional cost was added when the contractor evaluated the pump (at Conservancy request) and determined it was in need of replacement as well, due mostly to age and wear and tear. Management is requesting Board ratification of this additional expenditure.
17. City of Sacramento report
Report from the City of Sacramento regarding HCP-related activity and other topics.
18. Financial statement review
Financial statements will be provided for the period ended June 30, 2019 (unaudited). Additional financial information will be provided.
Download the unaudited June 30, 2019 financial statements (PDF, 2 MB)
19. Proposed Paso Verde School Update
The Natomas Unified School District (NUSD) has proposed to locate a school nearly adjacent to the Conservancy’s Fisherman’s Lake Reserve Area. Conservancy staff has communicated on a number of occasions with consultants preparing the EIR on behalf of the NUSD, and the Board of Directors has discussed this matter in previous Board meetings.
Conservancy staff was directed to follow the matter on behalf of the Conservancy and coordinate with other interested parties as well. Conservancy staff will update the Board on the matter.
20. Conservancy contract management briefing
Staff will provide the Board with an overview of Conservancy contracts.
21. SAFCA contract management briefing
Staff will update the Board on active SAFCA agreements as well as the upcoming land exchange due to the continued Natomas Levee Improvement Project (NLIP).
22. Executive Director’s Report
Various matters for Board members’ general information will be presented by the Conservancy’s Executive Director.
23. Executive Session
Executive Session is scheduled for real estate
24. Adjournment
Official adjournment of the meeting.