Audit Committee Meeting
November 4, 2022
Time and Location
12:00 p.m.
Meeting will be held virtually via Zoom. Select to attend the November 4 Audit Committee Meeting via Zoom.
Or call 1 (669) 900-6833, webinar ID 839 7932 9819, passcode 499915
Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify the Conservancy’s office at 1 (916) 649-3331 at least 48 hours prior to the meeting.
1. Call to Order of the Meeting of the Audit Committee
The Committee Chair will call the meeting to order if a quorum is present. Announcements may be made at this time.
2. Public Comments
Opportunity for members of the public to address the committee.
3. Approval of the minutes
The Committee Chair will request approval of the minutes of the Committee meeting of March 30, 2022.
Download the March 30, 2022 Conservancy’s Audit Committee meeting minutes (PDF, 169 KB)
4. Internal Financial Controls Policy
As the Conservancy continues to grow and expand, management thought it was time to take a “deep dive” into the Conservancy’s Internal Financial Controls Policy with the following questions in mind; is the policy still adequate for the Conservancy’s needs, are wholesale changes needed, or are slight modifications needed. Management and staff reviewed several financial control policies from various non-profit organizations and concluded the Conservancy’s Internal Financial Controls Policy is adequate. Management is proposing some slight modifications for ease of reading. Additionally, some new language in proposed for new compliance issues that will impact the Conservancy’s future audits beginning with the 2022 audit.
Download the proposed changes to the Conservancy’s Internal Financial Controls Policy (PDF, 176 KB)
Download the Internal Financial Controls Policy Review (PDF, 77 KB)
5. Cybersecurity
The Conservancy’s Internal Financial Controls Policy has a section on Cybersecurity. Data security and website security are high-priority issues for management. As such we’ve invited Spencer Rees with iGuys Consulting, the Conservancy’s computer consultant, to discuss with the committee what measures the Conservancy has in place, what vulnerabilities exist for organizations like the Conservancy, and how we have addressed them.
6. Conflict of Interest
The Audit Committee is tasked with reviewing the Conservancy’s Conflict of Interest policy as part of its charter. The Conservancy’s Conflict of Interest policy is embedded in its Bylaws. The relevant section is highlighted in the attached Bylaws (pgs. 10-11) for committee review. No changes are recommended at this time.
Download the Conservancy’s Bylaws Conflict of Interest policy (PDF, 13 MB)
7. Adjournment
Official adjournment of the meeting.