Annual Meeting of the Corporation and Regular Meeting Board of Directors
February 3, 2021

(Meeting will be held virtually. Select to attend the February 3, 2021 meeting via Zoom. to attend.)
4:00 p.m. – Executive Session (closed)
5:00 p.m. – Public Session (open)

Meeting facilities are accessible to persons with disabilities. If you require special assistance to participate in the meeting, notify the Conservancy’s office at (916) 649-3331 at least 48 hours prior to the meeting.


1. Executive Session

Executive Session is scheduled for real estate matters pursuant to Government Code 54956.8.


Annual Meeting of the Board of Directors

2. Call to Order of the Annual Meeting of the Corporation

The Board Chair will call the meeting to order if a quorum is present. Announcements by the Board Chair or Executive Director may be made at this time. Board members may make announcements at this time as well.


3. Public Comments

Opportunity for members of the public to address the Conservancy’s Board of Directors.


Action item

4. Approval of the Annual Meeting of Corporation Minutes

The Board Chair will request approval of the minutes of the Annual Meeting of the Corporation on February 5, 2020.

Download the Conservancy’s February 5, 2020 minutes of the Annual Meeting of the Corporation (PDF, 301 KB)


Action item

5. Election of Officers

Election of officers of the corporation. The elected Board Chair will discuss with Board members their thoughts regarding the election of officers. The election of officers will be held. Committee assignments may be made.

Download the Conservancy’s 2020 Officers and Committees Roster (PDF, 45 KB)


Action item

6. Establish time, date and location of regular Board meetings

The time, date and location of regular meetings of the Conservancy’s Board of Directors will be the first Wednesday of February, April, June, August, October, December at 4:00 p.m. at the offices of the Conservancy, 2150 River Plaza Dr., Suite 460, Sacramento, California.


7. Adjournment of the Annual Meeting of the Corporation

Official adjournment of the Annual Meeting of the Corporation.


Regular Meeting of the Board of Directors

8. Call to Order of the Regular Meeting of the Board of Directors

The Board Chair will call the meeting to order if a quorum is present. Announcements by the Board Chair or Executive Director may be made at this time. Board members may make announcements at this time as well.


9. Public Comments

Opportunity for members of the public to address the Conservancy’s Board of Directors.


Action by consent

10. Approval of the minutes

*All items listed under the Consent Calendar, including minutes, are considered and acted upon by one Motion. Any Board member may request an item be removed for separate consideration.*

The Board Chair will request approval of the minutes and consent items of the Board of Directors meeting of December 2, 2020.

Download the Conservancy’s December 2, 2020 Board meeting minutes (PDF, 1 MB)


Action by consent

11. Authorization to amend signature cards and related financial institution authorizations

Documents necessary for the Conservancy to conduct business with its financial institutions need to be updated from time-to-time, especially when officers are elected.

As has been done in prior years, this action authorizes the Conservancy’s Chair, Vice Chair, Treasurer, Secretary and Assistant Secretary to sign signature cards and related authorizing documents for the Conservancy’s Wells Fargo Bank, Wells Fargo Investments, Wells Fargo Advisors, City of Sacramento Treasurer’s Office, U.S. Bank, and T. Rowe Price accounts.

Download the Conservancy’s draft authorized signers resolution (PDF, 51 KB)


Action by consent

12. Well Maintenance for Bolen South and South Silva

After bi-annual testing for energy efficiency, the following pumps were identified by the Conservancy’s pump testing contractor as needing improvements or adjustments to increase pumping efficiency and provide energy cost savings:

Bolen South and Silva Pond R. The Conservancy recently earned revenue from the Ground Water Exchange Program which will offset the repairs and upkeep of the Conservancy’s pumps and wells. Staff request approval for $25,000 to make improvements to the above noted wells.


Action by consent

13. Silva Barn

Due to recent high winds, the Conservancy’s large barn on the Silva tract needs emergency repairs as the roof was beginning to heave. For all the necessary repairs the Conservancy received an estimate of $34,980.00. The Conservancy is requesting a 10% contingency ($3,498.00) for any incidental costs, bringing the total project cost to $38,478.00. Management seeks Board approval to complete this repair.


Discussion

14. City of Sacramento report

Report from the City of Sacramento regarding HCP-related activity and other topics.


Discussion

15. Financial statement review

A financial statement will be provided for the period ended December 31, 2020 (unaudited). Additional financial information will be provided.

Download the Conservancy’s unaudited December 31, 2020 financial statements (PDF, 2 MB)


16. Conservancy endowment funds investment manager

The Conservancy’s endowment funds are managed by T. Rowe Price. Representative Phil Burger of T. Rowe Price will meet with the Board for the purposes of providing the Board with the 2020 annual report on the Conservancy’s endowment funds accounts.


Discussion

17. Sacramento Tree Foundation

Each year for the past 18 years the Sacramento Tree Foundation has conducted surveys of the Conservancy’s trees. Each year they track many variables, collect data, document and create an annual report. For the first time they have compiled this data to give a historical snapshot of the Conservancy’s progress in promoting and preserving trees in the Basin. Zarah Wyly will be presenting on behalf the Sacramento Tree Foundation to give the Board the highlights from the historical report.

Download the Retrospective report on the annual tree assessment conducted by the Sacramento Tree Foundation ( 7 MB)


18. Executive Director’s Report

Various matters for Board members’ general information will be presented by the Conservancy’s Executive Director.

Download the Executive Director’s Report (7 MB)


19. Adjournment of the Regular Meeting of the Board of Directors

Official adjournment of the Regular Meeting of the Board of Directors.


Upcoming Regular Meetings

  • April 7, 2021
  • June 2, 2021
  • August 4, 2021